Free billing generator
Lock In a Fixed Price With a Formal Quote
Give clients a firm number they can approve online, with an expiry date so your pricing never goes stale mid-negotiation.
- Fixed pricing your client can accept with one click
- Built-in expiry date protects you from rising costs
- Free to generate. Convert an accepted quote straight to an invoice
What is a quote, and when should I send one?
A quote is a firm, fixed price for a defined scope of work that the client can accept as-is. Send one when you know exactly what the job involves and can commit to a number today, common for fencing, print jobs, fixed-scope development work, and any job where the client wants price certainty before they say yes.
How it works
No accounting background needed. Free account required to save your document.
Answer a few questions
Tell us about your business, your client, and what you're billing for.
Preview your document
Your Quote is generated instantly, customized to your answers. Takes about 3 minutes total.
Publish or download
Payable link, PDF, or plain text. Free with a quick sign-up.
Who needs a Quote?
A quote is the document that turns a conversation into a commitment, for both sides.
When you can price the job accurately up front, a quote gives the client confidence to book you over a competitor with a vague verbal number.
A professional, itemized quote stands out next to a text message price, and gives you a paper trail if the client later disputes the scope.
An expiry date protects your margin: if the client sits on the quote past the deadline, you can reissue at current pricing instead of honouring a stale number.
Quote vs other billing documents
Where a quote fits alongside the rest of your billing documents.
| Document | Purpose | Who sees it | Send it when |
|---|---|---|---|
| Quote | Lock in a fixed price before work starts | Client deciding whether to hire you | When price certainty matters |
| Estimate | Give a good-faith figure that may still shift | Client wants a ballpark before you're on site | When scope isn't fully known yet |
| Invoice | Request payment for work delivered | Client who owes you money | Every completed job |
| Credit note | Reduce a balance or record a refund | Client owed money back | Corrections and refunds only |
Key takeaway: A quote is a promise. Once accepted, treat the price as locked unless the client changes the scope.
What is included in your Quote
A quote that holds up is specific about what's included and what isn't.
The commitment
- Itemised scope with a fixed price per item or as a total
- What's explicitly excluded from the price
- Materials, labor, and any callout or travel fees
Terms
- Expiry date the price is valid until
- Deposit required to book the job, if any
- One-click accept, so the client can commit instantly
Frequently asked questions
Questions about Quote before you get started?
Why send a formal quote instead of an estimate?
A quote is a fixed price you're committing to, which builds more trust for jobs where the client wants price certainty before work starts, common for fencing, renovations, print jobs and fixed-scope contracts.
Can I set an expiry date on a quote?
Yes. Set how many days a quote stays valid for. After it expires, the client sees a clear notice and you can reissue an updated price if material or labor costs have changed.
What happens after a client accepts a quote?
You get notified immediately, and the quote can be converted straight into an invoice or a scheduled recurring invoice if the job spans multiple payments.
Send your first quote free
Give clients a firm price to say yes to, and let expiry dates protect your margin.
Create Your Quote FreeFree to generate. Takes about 3 minutes. Free account required.
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